2. 
4. PLEASE NOTE:

   All information must be filled out completely. Any form with missing information will not be processed.

   FOOD VENDOR RULES & REGULATION AND EVENT MAP

6. Business/Organization*
8. Contact Person*
10. Address*
12. City*
13. State*
14. Zip Code*
16. Primary Phone Number*
17. Secondary Phone Number*
19. Email Address*
20. Illinois Tax ID Number*
22. Date*
    Date
23. I hereby acknowledge that*

    1. I have read the Rules and Regulations for RomeoFest vendors (linked above) and I agree to the rules and terms set therein.
24. Signature*

    By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.

    
    

    Approval is the sole discretion of the Village of Romeoville

28. SPACE REQUIREMENTS

    Enter the dimensions needed for your booth/truck/trailer space.  If your truck/trailer has a hitch, please be sure to include the hitch in the overall width.  If you are renting a booth, include any additional space you need in addition to the 8’ x 10’ booth.

30. 
32. Depth*

    In feet from the front of your booth/trailer to the back of your food prep or storage area. (Maximum 15 feet)

33. Width*

    In feet, including hitch (Maximum 30 feet)

37. FOOD VENDOR FEES
39. Food Vendor Fee Structure*
    -- Select One --Vendor Space 10' wide x 15' deep - $700.00Vendor Space 15' wide x 15' deep - $850.00Vendor Space 20' wide x 15' deep - $1000.00Vendor Space 25' wide x 15' deep - $1150.00Vendor Space 30' wide x 15' deep - $1300.00

    (If additional width beyond the 30 foot maximum is needed, please contact Marissa Cardoni for approval and available space.)

41. IF REQUESTING TO RENT A WHITE FOOD BOOTH, PLEASE CHECK BELOW (QUANTITIES LIMITED)

    1. 8' x 10' Booth Rental Fee - $200.00
43. Total Amount Due With Application (If Accepted)*
47. BOOTH LOCATION

    1. Select the number of your top 3 location choices by choosing from the preselected numbers on the map below.
    2. Note your choices in order as “Choice 1,” “Choice 2,” and “Choice 3.”

49. 
51. CHOICE 1*
53. CHOICE 2*
55. CHOICE 3*
59. ELECTRICITY

    You must provide your own heavy duty extension cords for your space. The Romeoville Recreation Department reserves the right to limit the number of lines requested.  Electricity is on a first come, first serve basis. Electricity is not guaranteed.

    Requiring additional electricity needs other than what is stated on this page or special requests will be at the cost of the vendor (including special call-out pricing that is applicable).

61. Please List ALL Items Needing Electricity*
63. How Many 120 Volt Circuits Will You Need?*
64. How Many Amps Are Needed (30, 40, 40, 50)?*
66. How Many 240 Volt Circuits Will You Need?*
67. How Many Amps Are Needed (30, 40, 50, 60)?*
68. Will Your 240 Be Hard Wire Or Twist Lock-In?*
72. MENU

    Please refer to rules #9-13 on page 5 for more details.

    *If you are primarily a snack vendor and won’t be selling any main dishes, please fill out the 6 main dishes and 6 side dishes with the 12 items total that you will be selling.

74. EXCLUSIVE ITEM
76. Exclusive Item (Option 1)*
77. Price*
78. Size/Quantity*
80. Exclusive Item (Option 2)*
81. Price*
82. Size/Quantity*
84. MAIN DISHES - Maximum 6 Items*
86. Item*
87. Price*
88. Size/Quantity*
90. Item*
91. Price*
92. Size/Quantity*
94. Item*
95. Price*
96. Size/Quantity*
98. Item*
99. Price*
100. Size/Quantity*
102. Item*
103. Price*
104. Size/Quantity*
106. Item*
107. Price*
108. Size/Quantity*
110. SIDE DISHES - Maximum 6 Items*
112. Item*
113. Price*
114. Size/Quantity*
116. Item*
117. Price*
118. Size/Quantity*
120. Item*
121. Price*
122. Size/Quantity*
124. Item*
125. Price*
126. Size/Quantity*
128. Item*
129. Price*
130. Size/Quantity*
132. Item*
133. Price*
134. Size/Quantity*
136. NON-ALCOHOLIC BEVERAGES - Maximum 3*
138. Item*
139. Price*
140. Size/Quantity*
142. Item*
143. Price*
144. Size/Quantity*
146. Item*
147. Price*
148. Size/Quantity*
152. STAFF MEALS

     The Romeoville Recreation Department has several staff that work throughout all four days of RomeoFest.  Over the past several years vendors have had the opportunity to sponsor a staff lunch and dinner.  The staff really enjoyed this benefit and we’d like to offer it again.  We would like the staff to enjoy this benefit on Saturday, August 6 AND Sunday, August 7.  Please read below for more details regarding this opportunity.

     • Vendor designates a “staff special” for a value of $5.00.
     • All of the staff that are working during the day & night shifts on Saturday & Sunday (roughly 50-60 staff per day) will receive a coupon from the Recreation Department to use during their break.
     • The staff will give their coupon to the participating vendors during their break.
     • After turning in their coupon to the participating vendor, the staff member would receive the “staff special” or pre-determined meal from the participating vendor.
     • At the end of each day (Saturday & Sunday evenings), a Recreation Department staff member will collect all of the staff coupons from each participating vendor and compensate the vendors for their coupons.
     • Vendor will be reimbursed $5.00 per coupon.  Each “staff special” or pre-determined meal should be a $5.00 value.
     • Each day (Saturday & Sunday) will have a different colored coupon.

     If you would like to sponsor the staff meals, please fill out the information below.
     

154. Staff Special/Meal Offered for $5.00
156. Is a Drink Provided?
158. Maximum Number of Coupons Accepted
162. FOOD FEST 1 MILE RACE - SATURDAY, AUGUST 6, 2022

     The Food Fest 1 Mile Race is back and we need you to make this event awesome again!  We are seeking food vendors to sponsor this race by providing small samples of food for the race participants.  Each participant will receive 3 food tickets that can be used at any of the participating vendor booths.  Please read below for more details regarding this opportunity.

     • Vendor designates a “race special” for a value of $2.00.
     • All of the race participants will receive 3 food tickets with their registration.
     • The participants will give their tickets to the participating vendors after they complete the race.
     • After turning in their ticket(s) to the participating vendor, the participant will receive the “race special” (pre-determined) from the participating vendor.
     • At the end of Saturday evening, a Recreation Department staff member will collect all of the race tickets from each participating vendor and compensate the vendors for their tickets.
     • Vendor will be reimbursed $2.00 per ticket.  Each “race special” should be a $2.00 value.
     • The “race special” is more of a sample than a full meal choice.
     • “Race specials” will be listed on the ticket so participants are aware of what food they will receive.

     If you would like to sponsor the Food Fest 1 Mile race by providing $2.00 race specials, please fill out the information below.

164. Race Special Offered for $2.00
166. Maximum Number of Coupons Accepted
170. ROMEOFEST 2022 WAIVER

     ROMEOVILLE RECREATION DEPARTMENT --PARTICIPANT AGREEMENT
     NOTE: THIS AGREEMENT MUST BE SIGNED BY ALL ADULT PARTICIPANTS AND MUST ALSO BE SIGNED BY A PARENT OR GUARDIAN OF ANY MINOR SEEKING TO PARTICIPATE IN ANY RECREATION DEPARTMENT PROGRAMS OR ACTIVITIES.

     WARNING OF RISK
     Despite the implementation of all reasonable precautions by the Department, an unavoidable risk of serious injury will always exist when participating in any recreational activity.  Not all hazards and dangers can be foreseen. Participants and parents/guardians of minor participants must understand that certain risks and hazards will be inherent to participation in that activity, including but not limited to risks and hazards associated with inclement weather, slip and falls, overexertion and fatigue, disregarding safety rules and instructions, collision with stationary objects or other participants, poor skill level or conditioning, carelessness, horseplay, unsportsmanlike conduct, premises defects, inadequate or defective equipment, inadequate supervision, instruction or officiating.  Additionally, participants and parents/guardians of minor participants are further expressly informed that any program or activity involving the presence of or interaction with other persons can carry the risk of the transmission of disease between such persons, including but not limited to the COVID-19 virus. Accordingly, the Department hereby informs all participants and parents/guardians of minor participants that it is impossible for the Romeoville Recreation Department to guarantee absolute safety for all program and activity participants, or to guarantee that programs and activities are free from the risk of the transmission of disease, including but not limited to the COVID-19 virus.

     WAIVER AND RELEASE OF ALL CLAIMS AND ASSUMPTION OF RISK
     I acknowledge and assume the risks of property damage, accidents, injuries (including death), loss of bodily functions, transmission of disease (including but not limited to the COVID-19 virus), disabilities, medical disorders, pain and suffering, lost income and medical expenses that arise from participation in any program or activity offered by the Department, and my use of facilities, transportation services, premises and equipment provided by the Department. I further acknowledge that the foregoing risks may arise from my own action or inaction, the actions or inaction of other program or activity participants, the conditions under which a program or activity is conducted, or from the negligent actions or inaction (including any failure to warn) of Department personnel, contractors or service providers. I also acknowledge that from time to time, the Village of Romeoville and/or the Department may take photographs or videos with or without sound of me participating in programs or activities offered by the Department for use and publication and/or broadcast in various publications or media, including but not limited to the Village’s website, Facebook account or other social media sites or accounts, live internet video streams, the Village’s public access cable channel, Department program brochures or materials, and Village or Department informational, promotional or marketing materials, and I hereby expressly grant to the Village of Romeoville and the Department the right to use and publish and broadcast such photographs and videos as contemplated herein, all without compensation or payment for such use and publication or broadcast. In consideration of being allowed to participate in programs or activities offered by the Department, or to use facilities, transportation services, premises and equipment provided by the Department, I hereby release, waive and discharge the Village of Romeoville and its officers, officials, employees, agents, volunteers and contractors (collectively, the “Releasees”) from any and all liability and all claims of any kind whether for personal injury, transmission of disease (including but not limited to the COVID-19 virus), property damage or death, arising from participation in any activity or program offered by the Department, arising from my use of facilities, transportation services, premises and equipment provided by the Department, or arising from the use or publication or broadcast by Releasees of photographs or videos of me participating in programs or activities offered by the Department, whether or not caused by the negligence of the Releasees or any of them and further covenant that I shall not sue any of the Releasees with respect to any such liability or claims. In the event that I or anyone else nonetheless makes a claim or files suit against Releasees arising out of any of the above-described matters, I will indemnify and hold Releasees harmless of and from any and all damages or judgments and costs of litigation, including attorney fees. The provisions hereof are to be construed as broadly as possible in favor of Releasees, and this Agreement as a whole shall be governed by the laws of the State of Illinois (without reference to the conflicts of laws rules thereof). If any part of this Agreement shall be ruled invalid by a court having jurisdiction, the balance shall be enforced to the maximum possible extent. I am signing this Agreement freely and voluntarily, having read and understood it and with a full opportunity to consider its substance and with the intention of fully and unconditionally assuming the risks and releasing the liabilities as described above in this Agreement.

     COVID-19 REQUIREMENTS
     All renters, parents/guardians, registrants and participants are advised that all Romeoville Recreation Department facilities, rentals, activities and uses are required by the State of Illinois to be used or conducted in accordance with State-issued guidelines, as revised or modified from time to time. Among other things, these guidelines may require participants to wear face masks, to wash/sanitize hands, to maintain social distancing, and to have temperatures taken on a daily or more frequent basis. Attendance at this time for any Romeoville Recreation Department facility rental or activities, facilities or uses is limited to renter personnel/participants, and/or registered activity/use participants. No spectators/parents will be allowed entry. All participants will be required to comply with the applicable State guidelines in force at any given time as a condition of their continued attendance at or participation in any Romeoville Recreation Department facility, rental, activity or use.  All renters/registered participants of the Romeoville Recreation Department for any rental, facility, activity, use or purpose shall be responsible for being aware and informed of the then-current State and/or Village guidelines related to Romeoville Recreation Department rentals, facilities, activities and uses,  and for ensuring that all participants comply with the same.

     REQUIRED PARENT/GUARDIAN SIGNATURE FOR MINOR PARTICIPANTS
     I am the parent or legal guardian and am registering the above listed names to participate in a program or activity offered by the Romeoville Recreation Department. I have read and reviewed this Agreement, and am voluntarily signing it on behalf of my child/ward in my capacity as parent and legal guardian. By signing below, I am agreeing on behalf of my child/ward to be bound along with my child/ward by all terms and conditions of this Agreement as set forth above, including but expressly not limited to those terms and conditions pertaining to the taking of photographs of program and activity participants, the use and publication of such photographs and the release of all claims associated therewith.  If registering online, my online signature will be substituted for and have the same legal effect as an original hard copy signature.

172. Date*
     Date
173. I hereby acknowledge that*

     1. I have read, understand and agree to the terms of this document
174. Signature*
     By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.
     
     Approval is the sole discretion of the Village of Romeoville
178. CERTIFICATE OF INSURANCE

     You must include with your application a Certificate of Insurance. Please include the set-up date, event dates, tear-down date (August 3, 2022 - August 8, 2022) and address (1050 West Romeo Road, Romeoville, IL 60446) on the certificate of insurance.

     A Certificate of General Liability Insurance is required for consideration of your event application by the Village of Romeoville. The Certificate of Insurance shall provide a waiver of subrogation and thirty (30) day cancellation notification. The Village of Romeoville shall be specifically named as a primary non-contributory additional insured on any of the following policies of liability insurance.

     The Certificate of Insurance must include the following minimum limits of coverage for all activities associated with your applied-for event.

     • $1,000,000.00 coverage per occurrence
     • $2,000,000.00 general aggregate coverage

     If your organization is a for-profit business entity, then the Certificate of Insurance shall also include the following coverages:

     • Motor vehicle liability insurance with limits of not less than $1,000,000.00 per accident. Such insurance shall cover liability arising out of your organization’s use of a motor vehicle including owned, hired, and non-owned motor vehicles.
     • Statutory workers’ compensation and employer’s liability coverage with limits of $1,000,000.00 shall be required for all employees of your organization who will be engaged in the event, including special coverage extensions where applicable.
180. Please Attach Your Certificate of Insurance
Leave This Blank:


182. 1. Receive an email copy of this form.
183. Email address

     This field is not part of the form submission.

184. Submit

* indicates a required field