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2. 

4. ALL TOURNAMENT REQUESTS MUST BE MADE (2) WEEKS PRIOR TO TOURNAMENT

6. Organization*
7. Primary Phone*
9. Main Contact Person*
10. Email*
12. Address*
14. City*
15. State*
16. Zip Code*

18. Portable Fence Fee: $140 per field, per tournament
    Equipment Fee (if requested in advance): $65 per location, per day (chalk, chalker, rake)
    Field Prep Fee: If warranted, 3 bags of Dura Play will be used by the Romeoville Recreation Parks Department to prep each reserved field, each day. Any additional bags of Dura Play that are used to make fields playable, will be $30/bag and added on to the reservation fee. Dura Play may only be added to fields by the Romeoville Recreation Parks Department. The use of Dura Play does not guarantee that fields will be playable and will be up to the discretion of the Romeoville Recreation Parks Department.

22. Date
    Date
23. Time
24. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
26. Field Dimensions
27. Lights

    1. Yes

    1. No
31. Date(s)
    Date(s)
32. Time
33. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
35. Field Dimensions
36. Lights

    1. Yes

    1. No
42. Date
    Date
43. Time
44. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
46. Field Dimensions
47. Lights

    1. Yes

    1. No
51. Date
    Date
52. Time
53. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
55. Field Dimensions
56. Lights

    1. Yes

    1. No
60. Date
    Date
61. Time
62. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
64. Field Dimensions
65. Lights

    1. Yes

    1. No
69. Date
    Date
70. Time
71. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
73. Field Dimensions
74. Lights

    1. Yes

    1. No
78. Date
    Date
79. Time
80. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
82. Field Dimensions
83. Lights

    1. Yes

    1. No
87. Date
    Date
88. Time
89. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
91. Field Dimensions
92. Lights

    1. Yes

    1. No
96. Date
    Date
97. Time
98. Field
    -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
100. Field Dimensions
101. Lights

     1. Yes

     1. No
105. Date
     Date
106. Time
107. Field
     -- Select One --Volunteer 1Volunteer 2Volunteer 3Village 3Village 4Village 5Century 1Century 2
109. Field Dimensions
110. Lights

     1. Yes

     1. No
114. Portable Fence at Volunteer Field 1 & 2 ($140 per fence, per field)*

     1. Yes

     1. No

     1. N/A
116. Field Usage Policies
     1. The requested date(s) and time(s) are considered pending until confirmation is received from the Athletic Supervisor.
     2. Cancellations made within 2-6 days prior to the event will be charged a fee per day, per field (see the cancellation policy on the fee structure page).
     3. Organizations with a past due balance cannot reserve athletic fields until full balance is paid.
     4. In the event the field rented is needed for Recreation Department activities and facility maintenance, renters may be asked to forfeit their reservation for a full refund.
     5. Organizations and tournament must end when stated on this form. Additional fees will be charged if the event runs longer than expected (staff, lights, field time).   Final tournament schedules must be provided to Athletic Supervisor one week in advance.
     6. A copy of this form or confirmation from the Athletic Supervisor must be present on site.
     7. Fires, Drugs, and Alcohol are PROHIBITED on all Recreation Department fields, Village Property and surrounding areas.
     8. All organizations requesting field or facility usage must complete the attached indemnification and provide the Village with a certificate of  insurance prior to using Recreation Department fields/facilities. The Recreation Department reserves the right to review and approve all limits and coverages of such insurance. Organization must list the Village of Romeoville as additionaly insured per tournament.
     9. Organization is responsible for any and all costs associated with any and all intentional damages to the fields/site.
     10. I understand that the Romeoville Recreation Parks Department will prep fields in the morning. If warranted, 3 bags of Dura Play will be used by the Romeoville Recreation Parks Department to prep each reserved field, each day. Any additional bags of Dura Play that are used to make fields playable, will be $30/bag and added on to the reservation fee. Dura Play may only be added to fields by the Romeoville Recreation Parks Department. The use of Dura Play does not guarantee that fields will be playable and will be up to the discretion of the Romeoville Recreation Parks Department.
     11. I understand that all organizations and participants are advised that their use of Romeoville Park and Recreation Department facilities and/or participation in Department programs is subject to the provisions of Chapter 94 of the Village Code of Ordinances, including but expressly not limited to those governing personal conduct.  Organizations and participants that violate applicable provisions of Chapter 94 of the Village Code of Ordinances may be subject to the suspension or termination of their privileges to use Department facilities or to participate in Department programs, and may be prohibited from future facility use or program participation.
118. Certificate of Insurance

     All organizations requesting field or facility usage must complete the attached indemnification and provide the Village with a certificate of  insurance prior to using Recreation Department fields/facilities. The Recreation Department reserves the right to review and approve all limits and coverages of such insurance. Organization must list the Village of Romeoville as additionally insured.

120. I hereby acknowledge that*

     1. I have read, understand and agree to the terms of this document
122. Signature of Lessee*

     By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.

     Approval is the sole discretion of the Village of Romeoville

123. Date*
     Date

127. ROMEOVILLE RECREATION DEPARTMENT FIELD/FACILITY USE INDEMNIFICATION

     
     ROMEOVILLE RECREATION DEPARTMENT -- ORGANIZATION PARTICIPANT AGREEMENT

     NOTE:  THIS AGREEMENT MUST ALSO BE SIGNED BY ALL ADULT PARTICIPANTS AND MUST ALSO BE SIGNED BY A PARENT OR GUARDIAN OF ANY MINOR SEEKING TO PARTICIPATE IN ANY RECREATION DEPARTMENT PROGRAMS OR ACTIVITIES.

     WARNING OF RISK

     Despite the implementation of all reasonable precautions by the Department, an unavoidable risk of serious injury will always exist when participating in any recreational activity.  Not all hazards and dangers can be foreseen. Participants and parents/guardians of minor participants must understand that certain risks and hazards will be inherent to participation in that activity, including but not limited to risks and hazards associated with inclement weather, slip and falls, overexertion and fatigue, disregarding safety rules and instructions, collision with stationary objects or other participants, poor skill level or conditioning, carelessness, horseplay, unsportsmanlike conduct, premises defects, inadequate or defective equipment, inadequate supervision, instruction or officiating.  Additionally, participants and parents/guardians of minor participants are further expressly informed that any program or activity involving the presence of or interaction with other persons can carry the risk of the transmission of disease between such persons. Accordingly, the Department hereby informs all participants and parents/guardians of minor participants that it is impossible for the Romeoville Recreation Department to guarantee absolute safety for all program and activity participants, or to guarantee that programs and activities are free from the risk of the transmission of disease.

     
     

     WAIVER AND RELEASE OF ALL CLAIMS AND ASSUMPTION OF RISK

     I acknowledge and assume the risks of property damage, accidents, injuries (including death), loss of bodily functions, transmission of disease, disabilities, medical disorders, pain and suffering, lost income and medical expenses that arise from participation in any program or activity offered by the Department, and my use of facilities, transportation services, premises and equipment provided by the Department. I further acknowledge that the foregoing risks may arise from my own action or inaction, the actions or inaction of other program or activity participants, the conditions under which a program or activity is conducted, or from the negligent actions or inaction (including any failure to warn) of Department personnel, contractors or service providers. I also acknowledge that from time to time, the Village of Romeoville and/or the Department may take photographs or videos with or without sound of me participating in programs or activities offered by the Department for use and publication and/or broadcast in various publications or media, including but not limited to the Village’s website, Facebook account or other social media sites or accounts, live internet video streams, the Village’s public access cable channel, Department program brochures or materials, and Village or Department informational, promotional or marketing materials, and I hereby expressly grant to the Village of Romeoville and the Department the right to use and publish and broadcast such photographs and videos as contemplated herein, all without compensation or payment for such use and publication or broadcast. In the event that a trip registrant is unable to continue participating in the trip, whether for medical or other reasons, the trip registrant will be responsible to arrange for return travel back to their residence.  The Village of Romeoville Parks and Recreation Department and its cooperating agencies are not responsible for arranging registrant return travel due to a registrant’s decision to return home early or due to a registrant’s inability to continue the scheduled trip. In consideration of being allowed to participate in programs or activities offered by the Department, or to use facilities, transportation services, premises and equipment provided by the Department, I hereby release, waive and discharge the Village of Romeoville and its officers, officials, employees, agents, volunteers and contractors (collectively, the “Releasees”) from any and all liability and all claims of any kind whether for personal injury, transmission of disease, property damage or death, arising from participation in any activity or program offered by the Department, arising from my use of facilities, transportation services, premises and equipment provided by the Department, or arising from the use or publication or broadcast by Releasees of photographs or videos of me participating in programs or activities offered by the Department, whether or not caused by the negligence of the Releasees or any of them and further covenant that I shall not sue any of the Releasees with respect to any such liability or claims. In the event that I or anyone else nonetheless makes a claim or files suit against Releasees arising out of any of the above-described matters, I will indemnify and hold Releasees harmless of and from any and all damages or judgments and costs of litigation, including attorney fees. The provisions hereof are to be construed as broadly as possible in favor of Releasees, and this Agreement as a whole shall be governed by the laws of the State of Illinois (without reference to the conflicts of laws rules thereof). If any part of this Agreement shall be ruled invalid by a court having jurisdiction, the balance shall be enforced to the maximum possible extent. I am signing this Agreement freely and voluntarily, having read and understood it and with a full opportunity to consider its substance and with the intention of fully and unconditionally assuming the risks and releasing the liabilities as described above in this Agreement.

129. STATE HEALTH REQUIREMENT

     All renters, parents/guardians, registrants and participants are advised that all Romeoville Recreation Department facilities, rentals, activities and uses are required by the State of Illinois to be used or conducted in accordance with State-issued guidelines, as revised or modified from time to time. All participants will be required to comply with the applicable State guidelines in force at any given time as a condition of their continued attendance at or participation in any Romeoville Recreation Department facility, rental, activity or use.  All renters/registered participants of the Romeoville Recreation Department for any rental, facility, activity, use or purpose shall be responsible for being aware and informed of the then-current State and/or Village guidelines related to Romeoville Recreation Department rentals, facilities, activities and uses,  and for ensuring that all participants comply with the same.

130. Initial*
132. PERSONAL CONDUCT

     All organizations and participants are advised that their use of Romeoville Park and Recreation Department facilities and/or participation in Department programs is subject to the provisions of Chapter 94 of the Village Code of Ordinances, including but expressly not limited to those governing personal conduct.  Organizations and participants that violate applicable provisions of Chapter 94 of the Village Code of Ordinances may be subject to the suspension or termination of their privileges to use Department facilities or to participate in Department programs, and may be prohibited from future facility use or program participation.

133. Inital*
135. Fee Structure

     2026 Athletic Tournament Fee Structure

     Please initial to acknowledge that you have read and understand the current fee structure.

136. Initial*
138. Organization Name*
140. Completed By*
141. Date*
     Date
143. Attest (Authorized Officer/Agent)*

     By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.

     Approval is the sole discretion of the Village of Romeoville

144. Date*
     Date
Leave This Blank:


146. 1. Receive an email copy of this form.
147. Email address

     This field is not part of the form submission.

148. Submit

* indicates a required field